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What Every Business Needs to Know About Document Destruction

March 12, 2021

What Every Business Needs to Know About Document Destruction

For too many businesses, document destruction stems from a place of annoyance. Paperwork can take up a lot of space and require a lot of time to sort through, so it’s sometimes easier to simply get rid of it in the easiest way possible.

For others, document destruction is the means to an end. It’s a way to free up valuable storage capacity so it can be used for other purposes, whether that includes adding an office for a new team member or converting the space to a break room. In these cases, document destruction can unfortunately be an activity that is conducted with haste and a lack of attention to what the implications might be.

Our company is convinced that neither of these approaches quite hits the mark. We have become specialists in document destruction neither because it enables office makeovers to proceed nor because it removes a persistent annoyance among business owners. Rather, we provide document disposal because it is an essential security procedure needed in the modern workplace.

Five facts you should know about document destruction

Consider these realities as you contemplate the decision to invest in a professional document destruction service.

Fact No. 1: Information is everywhere. If you manage a medical office, chances are good your printed and electronic files contain countless patient Social Security Numbers, birth dates and other personal identifying information. You might be able to keep track of these files, sort them appropriately and pull a record at a moment’s notice. That’s fantastic.

But when it comes to removing outdated files from your office, what is your strategy? It’s not enough to use an off-the-shelf shredder because identity thieves and other criminals are notorious for piecing documents together again. What seems to be a jigsaw puzzle of tangled paper to most people can be an invitation to a criminal to steal private information.

Fact No. 2: Data points are prolific. Nearly every technological device you own has a wealth of information about you contained within it. Those data points can include your shopping and spending habits, bank account totals, passwords and much more. The same can be said for devices in medical offices. If you regularly update the computers and devices in your office, you need a safe way to scrub and destroy old versions that could contain private details. You’ve likely heard news stories about data breaches, and proper destruction is an outstanding solution to avoiding those kinds of scenarios.

Fact No. 3: Destruction is a mandate. Federal law requires medical offices to properly handle private information. HIPAA regulations and other rules govern how documents should be handled. Our team pays careful attention to these laws and knows the requirements that can save your business time, money and worry.

Fact No. 4: Destruction technology is powerful. Our off-site shredder is capable of handling staples, dense paper files and more. We will work with your team to arrange a suitable time to pick up materials you need shredded. Avoid the dust, debris and noise that come from shredding by hiring experts to do that work elsewhere. Additionally, you’ll free up valuable space: One study found 70% of information in files doesn’t need to be stored but can be discarded.

Fact No. 5: Recycling supports our environment. When you decide to partner with a document destruction company, you are also caring for the surrounding world. That’s because every ton of paperwork that is shredded and recycled is the equivalent of saving 17 trees.

For document destruction in Illinois that you can count on, work with the professionals at LB Medwaste. Learn more by calling 888-427-5797. We’ll ensure you have everything you need for safe and successful disposal of sensitive information.

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