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Top Tips for Confidential Document Destruction

March 11, 2021

Top Tips for Confidential Document Destruction

At no time in history has the need for confidentiality been more important. Turn on the TV news any day of the week and you’re bound to hear about top-secret documents that have been leaked to the media or turned over to a government agency, resulting in massive breaches of security. Or perhaps you’ve been a victim of theft—whether through personal identifying information such as a Social Security Number or credit card details. These examples alone are shining examples of the need for document destruction of exceptionally high quality.

The fact is, document destruction, whether in the business world or the health care industry, protects all parties involved. For business professionals, it means sensitive information remains private permanently in accordance with laws such as the Fair and Accurate Credit Transactions Act. For patients, the outcome is peace of mind knowing confidential health information, private contact details and sensitive data will remain free from prying eyes. For health care professionals, the result is confidence that compliance with serious and necessary regulations such as the Health Insurance Portability and Accountability Act (HIPAA) is achieved. Document destruction might sound a bit extreme, but what it really means is that documents are shredded to the point of being unrecognizable, adding immense security to your patients and your professional team.

We pride ourselves in using the latest technology and techniques to ensure fast, thorough and efficient document destruction. If you are looking for a provider of document destruction services, we encourage you to follow these guidelines as you hire the best vendor for the job.

Top tips to ensure total document destruction

Tip #1: Do it right the first time. Document destruction isn’t a job that can be completed at a 95 percent success rate. It must be 100 percent thorough all of the time or else a company’s—or a patients’—private information is in serious risk of exposure to people who don’t have a right to the information.

Because of that, you should find a service provider with the technology capable of total destruction. Our company has invested in an industrial shredder system that can achieve exactly that. This isn’t your run-of-the-mill shredder that sits in a closet in your home. Instead, it’s a large machine with a large capacity for shredding documents efficiently. This equipment cross-shreds paperwork down to strips ¼ of an inch wide, ensuring any writing on documents is rendered unrecognizable and unusable in an instant.

Tip #2: Work with the latest technology. Our machinery not only tears up paperwork but can also shred thick files, film, x-rays, metal clips and computer disks. Limited contact between our own employees and your private documents ensures you don’t have to worry about the path your documents take from your office to the point at which they are shredded.

Tip #3: Go outside of your four walls. It’s best to work with a shredder located outside of your office because it:

Tip #4: Shred regularly. We can be readily available to shred documents within a short time window, and we’re also happy to provide one-time or annual cleanups if you organization goes through seasonal cleaning cycles or has time-expired documents in need of disposal.

Avoid the fear, headaches and liability concerns that stem from a weak shredding protocol. To learn more about document destruction in Illinois, working with LB Medwaste and achieving shredding excellence that maximizes your investment and eliminates security risks.

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